Brotherhood Synagogue - Administrative Assistant & Event Coordinator

BROTHERHOOD SYNAGOGUE - ADMINISTRATIVE ASSISTANT & EVENT COORDINATOR POSITION

About Brotherhood

The Brotherhood Synagogue, located on Gramercy Park, is the largest Jewish congregation in downtown New York City with 800 member units. It is an independent, progressive community -- unaffiliated with, but following, the Conservative tradition. This combination allows the Synagogue to honor the spiritual and ethical heritage of the Jewish faith and celebrate the deep commitment and wide diversity of their membership. The Brotherhood is a very special place -  the beautiful, warm, and welcoming atmosphere provides a home for many synagogue activities, meaningful spaces for prayer and for celebrations, education for children of all ages, classes for adults, social outreach and other programs which support and enhance the community.

Position

We are currently in search of a tech savvy and highly organized individual who has outstanding customer service, time management, administrative and people skills to be our new Administrative Assistant & Event Coordinator. Reporting to the Office Manager, this role works closely with the staff, including clergy, the Executive Director, other senior staff, and building staff, and interacts daily with our warm community. This person will sit at the office front desk and serves as a welcoming presence to the Synagogue for office visitors, whether the newly engaged couple, or the grieving widow or widower.

The Administrative Assistant & Event Coordinator should be a self-starter, a strong collaborator, and someone with the ability and desire to learn new skills/programs quickly. The position requires flexibility, organization, and strong written and verbal communication skills. The successful candidate will be able to handle confidential information appropriately, maintain a courteous and tactful demeanor and demonstrate patience and kindness with the diverse community members with whom they are likely to interact. Be part of a caring and warm team who supports the mission of the Brotherhood Synagogue.

Specific Responsibilities

Reception and general duties

  • Greet visitors warmly in person and on the phone

  • Respond timely, professionally and accurately to high volume of email from staff, congregants, and general inquiries

  • Regularly communicate with members/congregants

  • Maintain internal digital calendar

  • Provide administrative support to clergy, executive director and board of trustees as needed

  • Perform various office/administrative tasks, including but not limited to creating labels for mailings, distributing mail, or adding postage to mail

Database

  • Maintain member database, updating contact and billing information regularly

  • Build forms in the database and provide back-end support to other staff and to community members

Finance

  • Accountable for timely entry of high-volume checks and payment information into database

  • Prepare deposit slips, scan and enter checks into bank account

  • Prepare weekly deposit reports

Events

  • Coordinate food orders and room preparation for all events, including life-cycle events, evening and weekend programs, working with staff, congregants, and outside vendors. Over time develop good working relations with staff and key vendors.

  • Coordinate caterers for refreshments following weekly services (Oneg. following Friday night services, and Kiddush, luncheon following Saturday morning services), working with congregants/members as sponsors of these meals

  • Coordinate space rental with congregants and outside vendors

  • Prepare weekly run of show for weekend events

Qualifications

  • Strong interpersonal skills and customer service mindset and experience

  • Desire and ability to learn new processes/programs

  • Self-motivated and comfortable working independently, as well as collaborating with others

  • High level of personal and professional integrity

  • Knowledge of Jewish rituals and culture, life cycle events a plus, but not required

  • Proficient in Microsoft Office Suite/Office 365, particularly Outlook, Word, and Excel. Experience with Shulcloud a plus.

  • Associate degree

Compensation

Salary: $48,000 - $56,000

Benefits include: Medical and dental coverage, 403(b) plan (no matching contributions), personal and sick days, leave early Fridays for Shabbat, Jewish and secular holidays off

To Apply

Please send a cover letter and resume to jobs@brotherhoodsynagogue.org. Please include Administrative Assistant & Event Coordinator in the subject line.

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